Property Services Administrative Assistant

Virginia Beach, Virginia

Job Description

Job Type: Full-time

Kotarides Property Services (KPS) is seeking a highly motivated and enthusiastic individual to serve as a Property Services Administrative Assistant for our rapidly growing company. This position will work with the Managers of KPS and will support the overall operations. The Property Services Administrative Assistant will assist and support the onsite teams in adhering to policies, processes, and procedures.

The Property Services Administrative Assistant will assist the Property Services Managers to ensure efficient, timely and accurate completion of work orders while partnering with the office and onsite teams.

Essential Duties and Responsibilities:

  • Assist in the entry of all work orders for Residential Properties
  • Work with onsite teams to resolve outstanding issues
  • Respond¬†to all inquiries efficiently and effectively with clear, concise and friendly communication
  • Assist in reconciling invoices and purchase orders; prepare same for submitting to Accounting Department when needed
  • Research issues contact appropriate parties for resolution and correct any discrepancies
  • Maintain vendor and inventory spreadsheets
  • Ability to draft correspondence and respond to inquiries effectively
  • Assist in consolidating packing slips and invoices for accounting to pay on all orders when needed
  • Other general administrative duties to include issuing purchase orders, ordering materials, timesheet collection and credit card reconciliation


  • Construction or Project Management experience preferred
  • Computer Skills- MS Office required
  • Demonstrate effective communication skills consisting of oral, written and listening skills
  • Ability to draft correspondence and respond to inquiries effectively
  • Must be positive and motivated with excellent customer service skills
  • Must be able to manage multiple tasks at once and work well under pressure
  • Strong organization skills and time management abilities

The Property Services Administrative Assistant position offers growth potential, paid holidays and vacation time. Benefits include free health insurance, dental, life insurance and 401K participation. Kotarides Property Management is an Equal Opportunity Employer.

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